Office Manager I PA I part-time (32 hours) I full-time

Full-time - Amsterdam

HR - Experience: 1-2 years

Working at Nedstar

Nedstar is more than just a specialised sourcing partner of ethanol: In everything we do, the well-being of people and planet plays a pivotal role – that also includes our employees!

As part of our dynamic, intercultural team of over 25 commercial, logistic, and financial experts, you will be at the forefront of the ethanol trading industry, contributing to Nedstar’s success in over 60 markets worldwide. We foster an environment where your personal growth aligns with our company's development and encourage our employees to go the extra mile not only for our customers, but also for themselves.

Our benefits

Office in Amsterdam

Laptop for work

Workphone

Competitive salary

Flexible working arrangements

26 vacation days

32-40 hour work week

Fun and young team

Alessia di Giacomo HR Manager LinkedIn

+31-616956101

[email protected]

Job description

Working at Nedstar

Nedstar is more than just a specialised sourcing partner of ethanol: In everything we do, the well-being of people and planet plays a pivotal role – that also includes our employees!

As part of our dynamic, intercultural team of over 25 commercial, logistic, and financial experts, you will be at the forefront of the ethanol trading industry, contributing to Nedstar’s success in over 60 markets worldwide. We foster an environment where your personal growth aligns with our company's development and encourage our employees to go the extra mile not only for our customers, but also for themselves.

Job Description

We are looking for an Office Manager/PA to join our brilliant team and play a pivotal role in ensuring the smooth functioning of our office. The candidate will do this by assisting both our directors, Leadership Team and People Operations efforts, as well as nurturing and enhancing our company culture! This role is available for 32-40 hours per week and will be onsite from our beautiful canal-side Amsterdam office. This is a unique role to support our world-class team and enable our business growth and success The Office Manager/PA will work as a core member of our Amsterdam team, report to the Head of People + Culture, and be responsible for various tasks, projects and initiatives!

About the role and key responsibilities

Imagine being the backbone of our Amsterdam office, ensuring everything runs smoothly while supporting our leadership teams. As an Office Manager/PA, you will be instrumental in maintaining an efficient and welcoming office environment at our beautiful Herengracht 477 office. This role is perfect for a highly organised, proactive, and adaptable individual who thrives in a dynamic, fast-paced setting.
Joining us means being part of a motivated, passionate, and fun team in the heart of Amsterdam.

Key responsibilities include:

Managing the day-to-day operations of the office to ensure it runs efficiently.
Providing comprehensive administrative support to our leadership team, including managing calendars, scheduling meetings, and handling correspondence.
Coordinating travel arrangements and preparing travel itineraries for team members.
Organizing company events, meetings, and team-building activities.
Maintaining office supplies and liaising with suppliers to ensure we have everything we need to operate smoothly.
Handling incoming calls, emails, and other communications, acting as the first point of contact for external stakeholders.
Assisting with People + Culture tasks such as onboarding new employees, managing records, and organizing training sessions.
Managing office budgets and expenses, ensuring cost-effectiveness and financial accountability.
Supporting various ad-hoc projects and tasks as needed to contribute to the overall success of the team!

Your profile

What we're looking for

You are fluent in English. Dutch is appreciated.
You are willing to roll up your sleeves! We are a small company in a fast-paced environment, so you need to be flexible and willing to get involved in all aspects of the work.
You are known for your organized and efficient approach to work.
You are experienced working in an international environment and know how to support a diverse group of people
A genuine NedSTAR: a flexible, adaptable team player and work-hard/play-hard go-getter.

What we are looking for

Personal Skills

You are proactive and detail-oriented: Take the initiative to address the needs of our office while maintaining meticulous attention to detail.
You are open-minded and friendly. You are committed to fostering an inclusive culture where all team members feel appreciated and respected
You’re great at managing changing and competing priorities – you're available to support the team and people know where to find you, but you can also juggle and keep focus on bigger initiatives and projects
You’re efficient. You don’t make things harder than they need to be but instead focus on working in the smartest, most efficient way possible (especially with so much to do!)
You are driven and strategic: You know how to utilize your knowledge and experience to support our team's effectiveness and success.
You have a proven track record at facing new challenges, figuring out a solution and getting stuff done!
You are fun, great at motivating and energising a team, and can’t wait to start in this role!

What is in it for you?

Stepping into the role of Office Manager/PA, you'll personify our culture and values, making each interaction count and ensuring our operations hum with efficiency. Some other perks:

Career impact: Shape your path in a dynamic company where your work directly influences our success and culture.
Development opportunities: Benefit from a focus on personal growth with access to language classes, training, and coaching.
Attractive salary: Enjoy a competitive salary package, reflecting our commitment to your well-being and professional value.
Flexible working arrangements: Experience flexibility in your schedule, promoting well-being. If you like to do sports during working hours, we encourage you to do so.
Vibrant work environment: Work in a historic canal house in Amsterdam, with an open, fun culture, free daily lunches, and regular social events.
Time off: 26 vacation days, based on full-time employment, to relax and recharge.
Fun activities: Enjoy Friday afternoon drinks, weekend getaways, boating with the Nedstar company boat, and more.

Interested?

If you are an organised, proactive, and friendly individual who enjoys a fast-paced and dynamic work environment, we would love to hear from you. Join our passionate team and make a meaningful impact as our Office Manager/PA!

At Nedstar, our goal is to create a culture where people of all backgrounds feel comfortable in bringing their authentic selves to work. We actively work towards creating an inclusion-first workplace where everyone is truly empowered to contribute fully to our vision and goals. Whatever your background or lifestyle we invite you to apply. If you have a disability or special need that requires accommodation, please just let us know.

Apply for this position